Document: Request for Proposals for biometric based electronic time and attendance register system integrated/interfaced to the municipality HR and salaries system and municipal CCTV and access control systems (Example!)

Description

This is not a current Tender! This document is only provided as an example for local municipalities, that want to procure biometric based electronic time and attendance systems.

Preface

Mbombela Local Municipality (MLM)  is geographical distributed across a wide area covering nearly 3 451km² .  It constitutes of key towns namely Nelspruit , White River and Hazyview with Nelspruit being the Municipality’s administrative headquarters.

Due to the large number of main service centres at the various towns and remote offices located at the various urban to rural areas within the jurisdiction of the Municipality, the time and attendance and the safety and security  of our employees during the office hours is a legislative compliance challenge.

Hence MLM has committed to leveraging the advances in Information and Communication Technologies (ICT) to improve the accuracy of information on the time and attendance of its employees in the work place and ensure transparency and accountability in the processes, coupled with effective monitoring mechanism by generation of MIS reports and implementation of dashboard systems.

To achieve the above objectives, MLM has decided to go out on an RFP and through its supply chain processes, appoint a service provider to supply, install, commission, customize, implement, operate & maintain the envisaged system at all its sites in a phased approach.

Table of Contents

List of Abbreviations

SECTION I: PREFACE

SECTION II: PROJECT PROFILE
2.1.Scope of work
2.2. Other system compliance requirements
2.3. Phased Approach
2.4. Briefing Session
2.5. Additional Information/ Clarification
2.6. Contact Information

SECTION III: TECHNICAL PROFILE
3.1. Evaluation Criteria
3.2. General Project Information
3.3. Special Conditions of Project
3.4. Company- Human Resources-Experience, Skills and Competency
3.5. Project Plan
3.6. Policies and Procedures
3.7.Training and Change Management and Communication
3.8. Service Level Agreement

SECTION IV: TECHNICAL SPECIFICATION
4.1. General System Requirements
4.2. Hardware Requirements
4.3. Software and Database Specification and Requirements
4.4. Data Processing Activities

SECTION V: BILL OF QUANTITIES – PHASE I
5.1. Backend Hardware and Software and integration/Interfacing with Third Party  
       System
5.2. Biometric and related Equipment Proposed at the Following Sites
5.3. Licensing
5.4. Summary of Costs
5.5. Other Annexures

SECTION VI: BILL OF QUANTITIES – PHASE II
6.1. Biometric and Related Equipment Proposed at the Following Sites
6.2. Licensing
6.3. Summary of Costs
6.4. Other Annexures

SECTION VII: BILL OF QUANTITIES - PHASE III
7.1. Biometric and Related Equipment Proposed at the Following Sites
7.2. Licensing
7.3. Summary of Costs
7.4. Other Annexures

Cover: Request for Proposals for biometric based electronic time and attendance register system integrated/interfaced to the municipality HR and salaries system and municipal CCTV and access control systems (Example!)

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